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Finance Specialist

Job Overview

• Starting Pay: DOE

• Hourly/Salary: Salary

• Classification: Non-Exempt

• Location: New Leaf office, Oak Harbor, WA

• Supervisory Role: Potentially

• Travel Required: Occasionally

• Reports to: Executive Director/CEO

• Hours M-F 8am–4pm and as needed

Job Summary

The Finance Specialist is responsible for the overall support, coordination and evaluation of the Finance & Payroll department. They will assure safe, orderly and efficient handling of New Leaf’s funds, and provide accurate financial records for management, the Board of Directors, and certified public accountants. This entails managing New Leaf’s cash flow, maintaining precise records of bills and payments, and ensuring compliance with company/legal requirements. They will assists the day-to-day operations to ensure accurate processing and recording of payroll. They will ensure pay is processed on time, accurately, and in compliance with company, government, state and local regulations. This position requires protecting New Leaf operations by keeping employee and company information confidential.

Duties/Responsibilities

• Assists with internal controls, annual insurance, audits and other financial reporting.

• Assists with company memberships, licenses, renewals, annual reports, inventory and depreciation schedule, asset depreciations, monthly, quarterly and year-end processes and reports.

• Creates, reviews and approves monthly/quarterly/YTD financial statements, invoices, AP/AR, chart of accounts, petty cash, bank statement reconciliations, submission of all state and federally required forms and necessary payments.

• Processes accounts payable for all outgoing payments including insurance, utilities, supplies, and other bills.

• Processes accounts receivables for any balances of money due to New Leaf for services delivered but not yet paid by customers.

• Process received payments and credit card payments. Paper checks are to be taken to the bank and deposited in person.

• Collects, reviews and issues reimbursement requests for employee authorized work-related expenses.

• Retrieves payroll register every payroll period and creates payroll report to confirm there is enough money in the checking account to cover the payroll.

• Works with New Leaf’s CPA to review annual audit.

• Updates payroll records by reviewing and approving changes in PayNorthwest payroll system 

• Collects, reviews and issues reimbursement requests for employee authorized work-related expenses.

• Provides and collects documentation pertaining to payroll and benefits.

• Oversees payroll, the processing, submitting and documenting of each payroll with accuracy and in a timely manner.

• Updates employee records, new hires, terminations, status changes, wage information and department transfers.

• Tracks and processes request forms and employee attendance.

• Manages insurance plans and 401k contributions.

• Processes garnishments, employee deductions, employment verifications, draws and direct deposits.

• Submits and runs various report as well as recurring reports.

• Updating and adjusting for any changes in policies and procedures.

• Carry out administrative duties such as filing, typing, copying, scanning, data entry, generating reports and maintaining file systems.

• Participates and works with other projects and departments if/when needed.

Required Skills/Abilities

• Excellent verbal and written communication skills.

• Excellent interpersonal and negotiation skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Strong supervisory and leadership skills.

• Ability to prioritize tasks and to delegate when appropriate.

• Ability to establish and maintain effective working relationships with employees, customers and other agencies.

• Ability to be punctual, dependable, ethical, self-motivated and able to multi-task.

• Ability to understand, and respond to, SourceAmerica financial reporting requirements.

• Proficient with Microsoft Office Suite and related software.

• Proficiency with or the ability to quickly learn the organizations PayNorthwest system.

• Must be proficient with accounting procedures and accounting and payroll software programs.

• Must have a thorough understanding of and respond to local, State and/or federal financial reporting requirements.

• Must be able to pass a background check.

• Must have valid driver’s license and clean driving record.

Education and Experience

• High School diploma or equivalent required.

• Minimum five years’ experience in finance, accounting or other related field at a senior level required.

• Bachelor’s degree in Finance, Economics, Accounting, Business Administration, or related field highly preferred.

• Physical Requirements and Essential Functions

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position requires the ability to bend or stoop as necessary, occasionally lift files, office products and supplies, up to 20 pounds.

Prolonged periods of sitting at a desk and working on a computer.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

New Leaf, Inc. is a nonprofit organization that gives hiring preference to people with significant disabilities and qualified protected veterans by offering great pay and excellent benefits packages.

Floor Care Janitor - Nights

Compensation: 15.43/Hour plus excellent benefits package.
Benefits: Paid holidays, sick leave, prevailing health and welfare amount, vacation after one year of employment, 401k plan after eligibility is met.

Employment type: full-time
Schedule: Monday-Friday 6:00pm-2:00am. Potential for on-call time and varying hours depending on need. Must clean for an hour on one weekend (rotating basis)

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Requirements

• 
  A reliable floor care janitor who performs special floor care, specific cleaning projects and daily floor cleaning duties in accordance with standard procedures in the contract.

• Prior janitorial experience preferred but not required.

• Ability to pass background check at time of hire and for duration of employment. Felonies prohibit base access.

• Responsibilities of this position include, but are not limited to the following:

• Floor care including sweeping, mopping, stripping, waxing, burnishing, and scrubbing, requiring use of a buffer and an auto-scrubber machine.

• Strip and re-wax floors based on a floor care schedule.

• Vacuum, spot clean, steam clean and shampoo carpets.

• Use of electrically powered scrubber and polishing machines to burnish.

• Follow procedures for the use of chemical cleaners and power equipment in order to prevent damage to floors and fixtures.

• Provide daily preventative equipment maintenance on all equipment used and ensure all equipment is cleaned and stored properly.

• Outside cleaning including sweeping and some pressure washing.

• Must be able to perform all above responsibilities as well as follow the performance work statement (PWS) in contract. 

Physical Requirements and Essential Functions

• Ability to endure up to 7 hours a day of standing, and walking.

• Must be able to lift, carry, push, and pull up to 50 lbs. 

• Must be able to reach, kneel, walk, stand and use repetitive motion for several hours at a time.

• Ability to adapt to changing schedules and routines.

• Excellent time management skills.

• Must pay attention to detail.

• Ability to understand and carry out instructions.

• Must be able to work well with others.

• Must not exceed absences past accrued sick leave.

• Maintains professionalism in both appearance and demeanor. Must wear full length pants and close-toed shoes.

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Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Janitorial Worker (Driving) - Nights

Compensation: 15.43/Hour plus excellent benefits package.
Benefits: Paid holidays, sick leave, prevailing health and welfare amount, vacation after one year of employment, 401k plan after eligibility is met.

Employment type: full-time
Schedule: Monday-Friday 6:00pm-2:00am, Potential for on-call time depending on need. Must clean for an hour on one weekend (rotating basis)

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Requirements

• A reliable janitor who services various buildings on NAS Whidbey. Able to occasionally clean 1-2 hours on weekends or holidays on a rotating basis. Employee may be asked to be on-call at times.

• Prior janitorial experience preferred but not required.

• Valid driver’s license

• Must be able to obtain and maintain approval to operate a vehicle by New Leaf’s insurance carrier.

• Ability to pass NAS Whidbey Background check at time of hire and for duration of employment. Felonies will prohibit base access.

• Must be able to work independently and be self-motivated.

Responsibilities of this position include, but are not limited to the following:

• Drives to various locations according to specified route

• Cleans and details facilities. Removes trash; dusts equipment, furniture, or fixtures; vacuums carpet, cleans walls, mirrors or table-tops.

• Cleans lavatories, showers, and restrooms using correct chemicals on all surfaces. Dust and wipes-down fixtures, fills dispensers, empties trash containers, and mops floors.

• Cleans common areas including high traffic areas, hallways, and stairwells.

• Cleans breakrooms, lunchrooms, and coffee areas. Sweeps and mops floors, fills dispensers, and empties trash containers.

Physical Requirements and Essential Functions

• Ability to endure up to 7 hours a day of standing, walking, and stair-climbing.

• Must be able to lift, carry, push, and pull up to 50 lbs.

• Must be able to reach, kneel, walk, stand and use repetitive motion for several hours at a time.

• Ability to understand and carry out verbal instructions.

• Must be able to work well with others either in a small group or with the entire crew.

• Must arrive to the worksite on time and when called in, arrive to the worksite within two hours.

• Must not exceed absences past accrued sick leave.

• Maintains professionalism in both appearance and demeanor. Must wear safety vest at all times, full length pants, and closed toed shoes.

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Training will be provided.

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Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

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Commissary Shelf Stocker - Nights - Smokey Point

Location: Smokey Point Commissary, Marysville, WA

Hours: This is a night position. Monday-Saturday 8pm-approximately 3am (about 20-25 hours a week, ending time varies depending on case load), with Sunday night off and an additional night off during the week

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 Pay & Benefits

• $18.02 per hour

• Prevailing health and welfare amount. 
  Health and welfare benefit is used to pay Medical and Dental premiums

• Paid Holidays

• Sick Leave 1 hour per every 30 hours worked

• Vacation after one year of employment

• 401k plan after eligibility is met

Requirements

• A reliable shelf stocking crew member who stocks the Smokey Point Commissary.

• Ability to pass NAS Whidbey Background check at time of hire and for duration of employment. Felonies will prohibit base access.

• Operating pallet jacks to bring large pallets of cases throughout the store

• Safely opening cardboard boxes with use of a box cutter

• Placing product on shelves in an efficient manner

• Ability to read UPC codes to accurately place product in the designated area

• Pulling two items of product to the front of the self, while facing contractor responsible items

• Bailing cardboard as needed

• Stacking empty pallets

• Must stand on step stools to reach high shelves

Physical Requirements and Essential Functions

• Ability to endure up to 7 hours a day of standing, and walking.

• Must be able to lift, carry, push, and pull up to 50 lbs. repetitively throughout shift.

• Must be able to reach, kneel, squat, walk, stand and use repetitive motion for several hours at a time

• Ability to understand and carry out verbal instructions.

• Must be able to work well with others.

• Must not exceed absences past accrued sick leave.

• Maintains professionalism in both appearance and demeanor. Must wear full length pants and steel toed shoes.

Training will be provided. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

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Galley Food Service Attendant

Location: Admiral Nimitz Hall Galley, NASWI.

Hours: Monday-Sunday with two days off. Schedule varies.

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Benefits

• Prevailing health and welfare amount.  

• Health and welfare benefit is used to pay Medical and Dental premiums

• Paid Holidays

• Sick Leave 1 hour per every 30 hours worked

• Vacation after one year of employment

• 401k plan after eligibility is met

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Requirements

• A reliable crew member who serves NAS Whidbey service members at the Galley.

• Ability to pass NAS Whidbey Background check at time of hire and for duration of employment. Felonies prohibit base access.

• Must be able to pass a TB (Tuberculin) skin test prior to the commencement of work

• Must be able to obtain and maintain Food Service Workers Card

• Must be available to work on weekends and holidays

Responsibilities of this position include, but are not limited to the following:

• Serving Line: Set up, dish up, clean up, grills, steam tables, hot and cold boxes, sink, fryer.

• Vegetable Prep: Foodservice, pre-service, set-up, re-supply, clean up.

• Beverage Bar Service: Pre-service set up, dish up, and replenish beverage dispensers during meals.

• Dishwashing: Clean during and after meal service, carts, counters, tables, dishwashing machine.

• Pot & Pan Area: Clean before, during, and after meal service - pots, pans, utensils, racks.

• Dining Room: After meal clean up table service, condiments containers, napkin holders, tables.

• Deli Bar Service: Pre-service set up and clean up. Salad bars, machines, ice, soda, juice.

• Speed line Service: Pre-service set up and clean up. Grills, tables, fryer, steam tables, relish bar.

• Cleans lavatories and restrooms using correct chemicals on all surfaces. Dust and wipes-down fixtures, fills dispensers, empties trash containers, and mops floors.

Physical Requirements and Essential Functions

• Ability to endure up to 8 hours a day of standing, and walking.

• Must be able to lift, carry, push, and pull up to 40 lbs. 

• Will be required to use repetitive motion, reach, scrub, lift, kneel, walk, and stand for several hours at a time.

• Ability to understand and carry out verbal instructions.

• Must be able to work well with others.

• Must not exceed absences past accrued sick leave.

• Maintains professionalism in both appearance and demeanor. Must wear full length black pants and non-slip black shoes. Shirts will be provided.

• Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
 

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